Privacy Policy for the International Journal of Computational Science and Engineering Research (IJCSER)

The International Journal of Computational Science and Engineering Research (IJCSER) is committed to protecting the privacy and confidentiality of the personal information of its users, including authors, reviewers, editors, and other stakeholders who interact with our website and services. This Privacy Policy outlines how we collect, use, and protect your personal information. By using our website or submitting to the journal, you agree to the terms of this Privacy Policy.

1. Information We Collect

We collect different types of information to ensure the proper functioning of the IJCSER website and services. The types of information collected may include:

Personal Identification Information: When you submit a manuscript, register as an author or reviewer, or subscribe to our newsletter, we may collect personal details such as:

• Name
• Email address
• Affiliation (e.g., institution or organization)
• Address
• Phone number (if applicable)
• ORCID ID (optional but recommended)

Submission Data: When you submit a manuscript or review, we collect relevant submission data, including the manuscript content, metadata, and any associated files (such as figures, tables, and supplementary material).

Usage Data: We may collect information about how you interact with the IJCSER website, such as:

•  IP address
•  Browser type and version
•  Time zone settings
•  Pages visited
•  Date and time of access
•  Referring website addresses

Cookies: Our website may use cookies or similar technologies to enhance user experience, personalize content, and analyze usage patterns. You can control the use of cookies through your browser settings.

2. How We Use Your Information

The information we collect is used for the following purposes:

• To Provide Services: To process manuscript submissions, peer reviews, and editorial decisions. This includes managing correspondence between authors, reviewers, and editors, as well as providing updates on manuscript status.
• To Communicate with You: To send notifications about your submissions, editorial decisions, and updates regarding our journal.
• To Improve Our Website: To understand how users interact with the website and enhance the functionality and user experience.
• To Send Promotional Materials: If you have opted in, we may send you information about upcoming issues, events, or opportunities related to IJCSER. You can opt-out of these communications at any time.
• For Legal Compliance: We may use or disclose your information to comply with applicable laws, regulations, or legal processes, including responding to government or law enforcement requests.

  3. How We Protect Your Information

We are committed to ensuring that your personal information is secure. We implement appropriate technical and organizational measures to safeguard your data, including:

• Encryption: Sensitive information, such as login credentials and submission data, is encrypted during transmission using industry-standard encryption protocols (e.g., SSL/TLS).
• Access Control: Access to your personal information is restricted to authorized personnel only, including members of the editorial team and those involved in the peer review process.
• Regular Audits: We perform regular security audits to identify and mitigate potential risks to data security.

4. Data Retention

We retain your personal information and submission data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including for the duration of your manuscript’s review, publication, and archival. After that period, we may retain anonymized or aggregated data for research or statistical purposes, but any personally identifiable information will be deleted or anonymized.

5. Sharing Your Information

We respect your privacy and will not sell or rent your personal information to third parties. However, we may share your information in the following circumstances:

• With Reviewers: To facilitate the peer review process, we may share your manuscript and associated data with selected reviewers, editors, or other experts in the field.
• With Service Providers: We may share your information with trusted third-party service providers who assist with website hosting, email communication, data analysis, and other administrative functions. These service providers are required to use your information only as necessary to perform their services and are bound by confidentiality obligations.
• Legal Obligations: We may disclose your information if required to do so by law or in response to valid legal requests by public authorities (e.g., subpoenas, court orders).

 6. Your Rights and Choices

As a user, you have certain rights regarding your personal information. These rights may vary depending on your location and applicable data protection laws. They include:

• Access: You have the right to request access to the personal data we hold about you and to receive a copy of that data.
• Correction: You can request that we correct any inaccurate or incomplete personal data we hold about you.
• Deletion: You may request that we delete your personal data, subject to any legal obligations to retain it.
• Withdrawal of Consent: If we process your data based on your consent, you may withdraw that consent at any time. For example, if you no longer wish to receive our newsletters, you can unsubscribe via the provided link.
• Objection to Processing: You may object to the processing of your personal data in certain circumstances, such as if you believe it is being processed unlawfully.

To exercise any of these rights, please contact us at the details provided below. We will respond to your request in accordance with applicable data protection laws.

7. Third-Party Websites

Our website may contain links to third-party websites for the convenience of our users. These third-party sites are not under our control, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party websites you visit.

8. Children's Privacy

IJCSER does not knowingly collect personal information from children under the age of 16. If you are a parent or guardian and believe that your child has provided personal information to us, please contact us so that we can take appropriate action to remove the data.

9. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be reflected on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.